In this guide, we will explain how to enable the “Leave a Copy of Messages on the Server” option in Outlook. This feature is especially useful if you want to access your emails from multiple devices or ensure that your emails are not deleted from the server when downloaded to your Outlook client.

Follow these step-by-instructions to configure this setting.

  1. Open Outlook
  2. Click on the File tab in the top-left corner of the Outlook window. In the File menu, click on Account Settings and then select Account Settings from the dropdown menu.
  3. In the Account Settings window that appears, you will see a list of your email accounts. Find your current POP3 email account in the list and click on it to highlight it.
  4. With your POP3 account selected, click the Change button located above the list of accounts. This will open the Change Account window.
  5. Click on the More Settings button in the Change Account window. This will open the Internet Email Settings window, where you can configure advanced settings for your email account.
  6. In the Internet Email Settings window, navigate to the Advanced tab. Here, you will find various advanced email settings. Look for the checkbox titled Leave a copy of messages on the server. Check this box to enable the option.
  7. Find the Remove from server after checkbox. Set this option to 365 days or uncheck it to keep emails on the server for longer.
  8. Once you have made your changes, click OK to save the settings in the Internet Email Settings window. Then, click Next in the Change Account window to confirm your changes for your email account.